moving items can change their retention policy

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When you open an email attachment (or download a file using IE) you are presented with a dialog with options to Open or Save and it may include a "always do this option" checkbox. A mailbox item moved from one folder to another inherits any tags applied to the folder to which it's moved. What do I do next to delete it? I was able to find a way to control all the other Trust Center/Automatic Download settings in Outlook 2013.. Diane,I got to this pointHKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Outlook\Options\Generalbut I'm unable to delete the value 37. The DPT with the Move to Archive action must have a lower retention age than the DPT with a deletion action. You can also create retention tags with retention disabled or disable tags after they're created. In other words, the EXO policies do nothing but control movement of items from primary to archive mailboxes. After the deadline, you can remove the retention hold from user mailboxes, allowing the Managed Folder Assistant to process mailbox items and take the specified retention action. I forgot to close Outlook before deleting the data the first time. If multiple mailbox retention policies are in use for different sets of users, you might need equivalent Microsoft 365 retention publishing policies to get the right labels to the right users. Is there a way to force the new M365 retention policies to take effect instead of waiting 7 days? Moving items can change their retention policy. Remove the Exchange personal retention tags from mailbox retention policies. Existing tags remain stamped on items unless superseded by application of a retention label. The selected tags then become available in Outlook and Outlook on the web. The retention age for non-recurring items (such as email messages) is calculated differently than items that have an end date or recurring items (such as meetings and tasks). Retention operates on a unified level, so if a Microsoft 365 retention policy exists to keep items forever, thats what will happen. When the mailbox is processed again, the folder reverts to the Delete - three Years tag. I have gotten to the \Word\Data\SettingsWordMail section. For example, you can use a DPT with the Move to Archive action to move items to the archive mailbox in two years, and a DPT with a deletion action to remove items from the mailbox in seven years. It also reprioritizes existing mailboxes that haven't been processed successfully due to failures and moves them higher in the queue so they can be processed during the same work cycle. Moves the message to the user's archive mailbox. mailbox or it's deleted. However, we recommend that going forward, you use retention policies and retention labels instead. Outlook 2019 accesses POP3 but says its offline (because of IMAP servers?). Briefly, the advantages boil down to the ability to control retention for default folders like the Inbox and the availability of the move to archive action. After the migration I have enabled archive at destination mailbox. If you want to apply advanced features such as Microsoft Defender for Office 365, Advanced eDiscovery, or automatic retention policies, the shared mailbox must be licensed for those features.. If the item has a tag explicitly assigned to it, the tag always takes precedence over any folder-level tags or the default tag. There might be a changeover period of a few days when both retention labels and retention tags appear in the lists displayed in clients, but this is a matter of timing (label publication), and MFA will resolve the duplication over time. I tried the Start-ManagedFolderAssistant PowerShell command but that doesnt seem to do anything with the new policies. Users can apply archive policies to default folders, user-created folders or subfolders, and individual items. Marks a message as expired. Usually, this boils down retention winning over deletion and the application of the longest retention period. The Managed Folder Assistant applies the retention policy by inspecting items in the mailbox and determining whether they're subject to retention. Active Directory has been around for almost 25 years. We currently do not have Archiving enabled for any users (except myself for testing). It then stamps items subject to retention with the appropriate retention tags and takes the specified retention action on items past their retention age. A retention policy can contain both archive tags (tags that move items to the personal archive mailbox) and deletion tags (tags that delete items).

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